Copy/Print/Scan Solutions No matter what the nature of your business, it is important to communicate effectively and convey a professional image through print media. For many companies, print infrastructure comes as an afterthought to their network and server deployment. Ensuring that your print infrastructure is reliable and can cope with the volume of print jobs is important to ensure that there is no lost productivity with employees waiting for documents to print or for an engineer to replace yet another part in an unreliable printer. Whether you go for numerous workgroup printers or a centralized print solution, not only will our consultants recommend the best printing hardware to suit your business, but also secure to best prices, implement and maintain it for a fixed monthly price.

When bundled with our Managed I.T. and Hardware as a Service plan, it's a sure win! Lowering your Print Costs It is more important now than ever to keep print costs to a minimum. It is estimated that approximately 3% of your company’s revenue is spent on printing. A recent study found that up to 30% savings could be made by deploying smart printing policies and solutions. Matching the right print hardware to your business and establishing a print policy are important steps to keeping costs down. A toner recycling program can also help lower costs while benefiting the environment. Various printer vendors now offer a toner collection and recycling program.

Lowering Print Costs * Invest in modern energy efficient laser printers. * Use toner economy settings. * Enable duplex printing. * Use desktop fax functionality. * Implement a company wide print policy and control access to color printing. * Adopt a toner recycling program.

Document Management, Scan and Fax Functionality Document management and document storage is an increasingly important topic. Regulations require businesses to retain company and client records for a minimum of six years. Document management and storage with scan to functionality can help you comply with regulations by archiving documents in a digital format. Scan to email is a valuable tool that allows you to quickly scan documents directly to email or to a shared network folder. It is no longer necessary to print your incoming faxes. Instead with smart fax routing, a single fax server can route multiple fax numbers to various destinations or email. Allowing your employees to fax directly from their desktops without having to physically print off documents can also cut down on print costs and paper wastage.

Visit our website for more information at www.southbayinfotech.com